Question 1

Do you replace our PMS?

Accepted Answer

No. We build on top of the systems you already run. Guesty, Hostaway, Hostfully, OwnerRez, Track, Streamline, Escapia, Hospitable, Lodgify, and Smoobu on the short-term side, Mews and Apaleo where the portfolio includes serviced apartments or aparthotels, and Buildium, AppFolio, or Rent Manager where it mixes short and long-term lets, are all stacks we build against. If a system has an API or a reliable export, it can feed a build.

Question 2

What if our PMS can already do what we need?

Accepted Answer

Then you do not need us, and finding that out is what the free call is for. Custom work only makes sense for the part that is genuinely specific to you.

Question 3

What does it cost and how long does it take?

Accepted Answer

Start with a $2K paid discovery, one week, fully credited toward your first sprint if you proceed. Sprints are $8K-$15K each, 2-6 weeks from kickoff, with a working prototype by Week 2 tested against your real data. Larger builds run as a chain of sprints, each with its own decision point.

Question 4

Who owns the code?

Accepted Answer

You do, at every step, including if you stop after the prototype.

Question 5

Do you build with AI?

Accepted Answer

Where it genuinely earns its place inside a build, for example maintenance triage, prediction, quality checks, or document automation. When simple automation is the more reliable answer, we say so.

Question 6

Our PMS is adding an AI assistant that can customize things. Do we still need a custom build?

Accepted Answer

Use the assistant, it is good at the small adjustments. Custom builds remain the answer where a mistake costs real money: owner funds, disbursement, reconciliation, and anything an auditor will check, because generated logic is not what you stand in front of an owner or an audit with. We built the trust accounting of a platform that has run for fourteen years, and that class of work is what the assistants hand off.

Question 7

Couldn't we build this ourselves with AI tools like Lovable or Cursor?

Accepted Answer

For the small and standard pieces, yes, and you should: prototypes, internal tools, and simple automations are exactly what generation tools are good at now. Owner money is where that stops being a good idea. Disbursement, reconciliation, statements, and anything an auditor will check need code someone stands behind line by line, because a statement that is wrong by a little is not a bug — it is someone else's money. We built the trust accounting of a platform that has run for fourteen years, and that class of work is what the generation tools hand off.

Question 8

Who is this for?

Accepted Answer

Property managers of any size who have hit a wall their software will not fix. Ten properties or two thousand: what matters is the trigger, not the unit count. Money that has to move outside US banking rails, a self-built or mixed stack, owner agreements with payout logic the PMS cannot express, books that do not live in QuickBooks, or simply wanting to own the layer rather than rent it. Occasionally also PMS and platform vendors who need one of these built inside their own product, which is the one thing a subscription tool cannot be. If your pain is the standard kind a vertical PMS bundles natively, a migration may be your cheaper answer — see the switching question below.

Question 9

Why not a generic agency, a hire, or staying on spreadsheets?

Accepted Answer

A generic agency quotes $30-60K and months, and spends the first weeks learning what a PMS is. Even an STR-aware freelancer or a boutique hospitality shop starts from scratch on the money-critical parts. A hire rarely makes sense when the need is one bounded build, and vendors' own teams are usually maxed on the core product. Spreadsheets are the real status quo, and they are the option carrying the audit and reporting risk. We built the financial core of a property-management platform, so the domain learning is already done.

Question 10

Why not Clearing, Topkey, or one of the trust-accounting products?

Accepted Answer

Often you should, and we will tell you so on the first call. Those products are real and more capable than they look. Clearing in particular has a genuine rule engine with custom formulas, date-scoped commission, and per-line control over what goes to the owner and what goes to management. If you are on a PMS they support and your money moves on US rails, they will likely handle your statement math and we are not the better answer. We are the answer where they do not reach: when it has to live inside your own product, when your stack is self-built or unsupported, when your ledger is not QuickBooks Online, when the money moves outside US banking rails, or when you want to own the logic and the data rather than rent them.

Question 11

Would we be better off switching to a PMS that has this built in?

Accepted Answer

A vertical PMS that bundles trust accounting and an owner portal — Track, Escapia, LiveRez, CiiRUS — solves the standard version of the problem, and locks your financial layer inside the platform: the statements last as long as the subscription, your history arrives as read-only archives, and the next switch strands it again. It also still reports backwards. No bundled platform shows you what you will owe your owners next month, projected from the bookings already on the calendar, and none of them was built for your specific agreements: money outside US banking rails, payout logic your management contracts actually specify, a mixed stack no single platform absorbs. If your agreements are average and staying that way, a migration may honestly be your cheaper path — that judgment is part of what the free fit call is for, because a build you should not buy is a project we should not take. We build the layer that stays yours whatever runs underneath it.

Your property-management software does most of what you need. We build the part it never will.

What clients say about working with us

Five situations we build for

You run more than one system, and reporting is held together by hand.

Your PMS does one critical thing wrong, and your accountant fixes it by hand.

You only find out what you owe your owners after the month closes.

Your systems hold the data, none of it can be trusted together, and a migration would strand it.

You run a PMS, and your customers need something your team cannot reach.

How it works

A short fit call, free.

A paid discovery, $2K, one week.

The first sprint, $8K-$15K.

Test it, then decide.

Pricing

Where we are strongest today

What we do not build

Why us

Loading Map

Grateful for growing together.

VRC, Owner Money, Right to the Cent

Airteam, the turnover seam, shipped

Housekeeping Checklist

QR Guide

In the field

Proof from real property-management products

Questions operators usually ask

Worth 15 minutes?